Under general supervision, perform specialized, complex and responsible duties involved in the preparation and maintenance of financial records and reports associated with the accounting office. Receive limited supervision within a broad framework of standard District policies and procedures and governmental rules and regulations. Perform various duties regarding accounting analysis; prepare financial reports for the District.
Perform the full cycle of accounting duties to include:
Participate in the development and implementation of new standards and requirements, perform advanced and complex accounting duties – such as trust fund, categorical, federal student financial aid, scholarship and loan and associated student accounting.
Compile and prepare financial statements, general and subsidy ledgers and supporting schedules.
Prepare and maintain control and subsidiary accounting records involving a variety of transactions and accounts.
Prepare journal entries and periodic reconciliations of general ledger, general journals, subsidiary accounts and bank statements,
Prepare trial balances, financial reports, profit and loss statements and balance sheets.
Prepare year-end entries to setup accounts receivable, accounts payable, deferred revenue and closing entries.
Maintain fiscal records for federal and state projects; establish, maintain and revise procedures for the recording of all federal and state award allocations financial activity.
Review and ensure posting to proper account and general ledger; financial and statistical data to proper account and adjust accounts.
Prepare warrants, invoices and similar documents; collect and distribute as required.
Perform a variety of complex calculations and financial/statistical record-keeping utilizing databases, financial software and spreadsheets; verify accuracy of financial and numerical data and resolve discrepancies.
Calculate and review invoice sales tax for accuracy and compliance with laws and regulations; maintain sales tax summary report.
Assist department staff with special projects during peak workload periods including preparation of the 1099 tax forms at year end
Prepare account and statistical data, remittances and reports in support of the Controller.
Ensure payments, receipts and documentation are in accordance with District, County, State and Federal laws, regulations and procedures.
Receive, review and process invoices; resolve discrepancies by contacting vendors, students or originating program; adjust variances or disagreements with vendors and students; prepare journal entries
Monitor cash balances in various accounts; make cash deposits to maintain balances; balance and reconcile general accounts as assigned; receive cash, warrants, and checks from various revenue sources; receive, post and deposit cash received daily to account; audit receipts daily and distribute receipts and revenues to proper accounts..
Research lost, cancelled or unpaid warrants and prepare stop payments.
Distribute monthly income statements to department and club accounts,
Assist in the District's interim and final audit; prepare financial reports and supporting documents for the District's annual audit of District records.
Assist at the student account window in the Fiscal Services Office.
Prepare checks for student financial disbursements according to policies and procedures; coordinate with the student financial aid office.
Prepare and submit to the Department of Education the monthly balance of federal program funds.
Prepare financial and statistical reports related to assigned division/department for State and Federal agencies if directed to do so; create computerized spreadsheets; input/retrieve a variety of fiscal and statistical information
Review budget records, post receipts and expenditures according to established procedures; verify authorization, budget account codes and availability of funds for requisitions; post and process accounts.
Prepare related reports and maintain a variety of files.
Interpret, explain and apply rules, regulations and practices; respond to inquires and provide information to District employees, vendors and others.
Perform a variety of support duties which may include, but is not limited to answering the phone; operate a variety of office and accounting machines, including calculator and computer peripherals.
Perform other related duties as assigned.
Participate on committees as required.
How to Apply
and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.
- Complete all required fields of the application
- Attach your cover letter which describes your interest in and qualifications for the position (.pdf).
- Attach your resume (.pdf)
- Answer any required supplemental questions, if prompted
Location/Region: Monterey, CA