Priority Screening Deadline April 25, 2018
Open Until Filled. Applications submitted after the priority screening may be considered.
Under general supervision, plan, coordinate and participate in a variety of complex and
responsible administrative activities related to the assigned special program. Receive
limited supervision from the supervisor within a broad framework of standard policies and
procedure. Coordinate program office activities; assist in program activities, research,
reports and budgets; maintain confidentiality regarding all matters and records.
Interpret and exercise good judgment in the application and follow through of
departmental decisions and college policies; provide information on college policies,
procedures, standards and requirements; establish and maintain good public relations
with staff, students, and the community at large.
EXAMPLE OF DUTIES:
Essential Functions: Process administrative details not requiring the immediate attention of the supervisor;
perform a variety of paraprofessional and administrative duties in support of the assigned
Meet with action committees to facilitate grant and program development needs.
Assist in the planning, development, implementation, coordination and evaluation of
assigned program services and procedures.
Serve as a source of information regarding the policies and procedures of assigned
program; provide information where judgment, knowledge and interpretation are necessary; refer inquiries to appropriate sources.
Coordinate student recruitment and assist with registration of participants within assigned
program; check on progress of enrolled students; collect and monitor compliance and
outcome data on assigned program's participants.
Create assigned program binders as needed; maintain student files and enter student
data into the database; enroll students in classes via webreg or telephone registration.
Maintain ongoing working relationships with county administrators and managers as
needed with assigned program.
Monitor a variety of data for completion and conformance with established program
Develop and prepare a variety of documents, forms and procedures for the assigned
program's office, which may also include, but is not limited to: statistical reports,
brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation
flyers, yearbooks, program brochures, and posters.
Serve as liaison with college administration, academic personnel and students as well as
community agencies, organization, professionals, vendors and other colleges to maintain
up-to-date resource data.
Coordinate preparation of workshops and meetings, including travel arrangements for
staff members and students in assigned programs.
Attend and assist at programs, sponsored workshops, seminars and other events as
Participate in budget development and justification; monitor budget expenditures;
monitor and maintain spreadsheet and database for budgets and assigned programs;
inventory and requisition necessary supplies commonly used within the office/instruction
using District procedures.
Develop a wide variety of community contacts for resources for referrals; give general
consultation and assist individual students in utilizing the many and varied services
Assist students in resolving paper work or system problems; expedite resolution of
problems requiring utilization of off-campus resources.
Maintain control files on matters in progress and expedite their completion; coordinate
and monitor special projects, assignments and activities; check reports, records, and
other materials for accuracy, completeness and conformity with established standards of
federal, state, and institutional guidelines.
Assist with the preparation of special program projects which may include but is not
limited to: annual grant applications, budgets and annual reports and periodic reports and
Consult with other program related organizations, advisory committees, and social service
agencies on matters of program quality and enhancement.
Research and compile information and prepare periodic reports and evaluations in
Attend meetings and serve on college, local and state committees and organizations, as
Assist in the hiring process, train and direct the work of part-time temporary and student
employees, as required.
Perform other related duties as assigned.
Location/Region: Monterey, CA